Office Manager & Bookkeeper

ABOUT THE ROLE

The Office Manager & Bookkeeper will play an integral role in our Nashville office. This individual will be responsible for providing ongoing bookkeeping and administrative support, maintaining smooth day-to-day operations, and ensuring front desk and administrative functions are handled efficiently, accurately, professionally, and respectfully. We are seeking an individual who will bring positivity and energy to foster a creative and supportive environment while ensuring organizational effectiveness and demonstrating open communication. Responsibilities include:

Bookkeeping & Administration

• Manage all bookkeeping functions in Xero including A/R, A/P, and payroll
• Process receipts daily, making bank deposits at least weekly
• Prepare financial reports for Leadership Team, Board of Directors, and grant reporting as needed
• Monitor the organization’s annual budget in collaboration with Leadership Team
• Work with off-site Accountant to implement proper financial controls and prepare annual tax returns and audit reports
• Manage staff office supply inventory, ordering, and budget while providing for maintenance of office machines (e.g., printer, copier, fax, phones) as needed
• Oversee front desk receptionist and execution of administrative projects and priorities 
• Oversee team calendar and communicate policies, updates, and other information as needed
• Liaise with HR vendor to oversee payroll processes, monitor employee benefits, maintain organizational policies, and support the processing/onboarding of new hires as needed
• Provide other administrative support to the Leadership Team as needed, such as donor invoicing, meeting preparation, and contact management 

Facility Oversight

• Oversee Facilities Coordinator, including oversight of facility vendors and contracts, key relationships, timeliness of repairs, and cost effectiveness strategies
• Manage and maintain security plan and safety protocols
• Ensure facility is clean, functional, secure, and safe for employees and members 

ABOUT YOU

The ideal candidate for this position thrives in an agile environment and possesses the following:

• Integrity and honesty to present accurate and appropriate information and to exercise excellent judgment in regard to confidential information
• Outstanding interpersonal and communication skills, both oral and written
• Organizational skills with a keen attention to detail and excellent time management capabilities
• Proven problem-solving skills, able to proactively identify and execute upon opportunities and challenges
• Able to work independently, as well as with a team
• Other qualifications include:
• 7-10+ years of experience as an office manager and bookkeeper, nonprofit sector preferred
• Deep understanding of and experience with nonprofit accounting, budgeting, and grant tracking/reporting
• Hands on experience with office machines and facility vendor management
• Working knowledge of HR policies and procedures
• Proficiency in Xero accounting software (or comparable), MS Office (Excel, PPT, Word), Google Work applications, Stripe, and Bill.com 
• Bachelor’s degree in a related field or equivalent preferred
• Familiarity with donor management a plus

ADDITIONAL JOB INFORMATION

• This is a full-time exempt position based in Nashville, TN. 
• Salary dependent on the level of experience 
• Comprehensive benefits package, including medical insurance (employee only coverage high deductible medical plan option available at no cost to employee), company-paid life insurance, and an employee assistance program with dental, vision, and disability options plus a 401(k) matching option
• Paid Flexible Time Off Policy plus 10 Annual Holidays
• Due to the EC’s community presence and coworking space, being onsite regularly is critical for this role to ensure smooth daily operations, regular interaction with those we serve, and management of onsite staff who work directly with facility and memberships

ABOUT THE EC

We strive to be as innovative as the founders we support. Our team is highly collaborative and flexible. We take initiative to help each other and our community outside the bounds of department or expertise. Most importantly, we are driven to serve Nashville entrepreneurs, make entrepreneurship accessible to all, and continue our legacy of positive impact.

To apply please go to www.ec.co/careers

The Nashville Entrepreneur Center values a diverse workplace and strongly encourages all genders, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The EC is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization at ops@ec.co.